[Scale-planning] Expo Pass

Tue Mar 7 16:37:24 UTC 2017

Ilan,  That view of access control makes really good sense.  I retract my
earlier comments.  Thanks for putting on a really great experience.

--
Ev Batey, fm T-Mobile, SG Note 4
  efbatey at gmail.com, Skype: wa6cre-10
  +1-805-616-2471
  SCALE 21-24 JAN 2016 http://socallinuxexpo.org

On Mar 6, 2017 22:11, "Ilan Rabinovitch" <ilan at socallinuxexpo.org> wrote:

> Our stated mission with the IRS is to provide easy access to low cost
> education on Linux and Open Source software.  With that in mind we want to
> offer those who are dabblers an opportunity to learn more about open-source.
>
> Someone who is just hearing about Linux  or FOSS for the first time and
> not working professionally in IT is unlikely to shell out $75-100 for a
> full pass.  Anecdotally I know of several expo only pass holders return in
> future years at higher levels, but I dont have any data to back that up.
>
> In terms of policing, we explicitly decided to nto run around checking
> passes as we felt it created an unwelcoming atmosphere.  There are however
> a few exceptions to this:
>
> - Legal Training. We need to verify that attendees receiving CLE credits
> are who they say they are and check them in /out to record the appropriate
> # of CLE hours.
>
> - Expo Floor Setup Hours to ensure exhibitor's belongings are safe and
> that individual attendees stay out of the area during setup.
>
> Yes, I'm confident that that some small % is misusing their expo only
> passes or skipping registration entirely.  But given the small % of
> registration this represents I'd prefer to trust our community and
> attendees.
>
>
>
>
> Ilan Rabinovitch
> Conference Chair
> Southern California Linux Expo
> 877-831-2569 x110 <(877)%20831-2569> Voice
> 818-442-1865 <(818)%20442-1865> Mobile
> ilan at linuxfests.org Email
>
> ---
> Ask me about sponsorship and speaking opportunities at LinuxFests.org's
> upcoming events:
> * SeaGL  - Nov 11-12, 2016
> * SCALE 15x - March 2-5, 2017 - Pasadena, CA
>
> On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe <sean at socallinuxexpo.org>
> wrote:
>
>> Can I ask what the need was for an expo pass in the first place?
>>
>> If we don't advertise, on the website or at reg, but provide them to
>> people who specifically ask. (exhibitors or people who only wanted to see
>> the expo floor). Wouldn't that solve the issue at hand?
>>
>> I feel like people who want to get in for cheap or free are just going to
>> find ways to do it anyways.
>>
>> Sean
>>
>> On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang <ldangmlist at gmail.com> wrote:
>>
>>> Hi Bruce,
>>>
>>> We were bummed that you couldn't make it, too.  Thanks for the great
>>> advice.
>>>
>>> I suggest using clipboards.  I can see assembling a checklist and set of
>>> speaker bios for each room, so it's available at the table next to the
>>> lectern.  You can even attach a pen to the clipboard, so it never gets lost.
>>>
>>> I bought a bunch of clipboards from Dollar Tree for use with A/V.  We
>>> used them to hold our orientation package, to set up the radio
>>> signin/signout forms, and any time we needed to organize loose paper.  We
>>> mostly bought them to hold our checklists for room teardowns, and that
>>> ended up working really well.
>>>
>>> Lan
>>>
>>>
>>>
>>> On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman <bruceb at fatcity.com>
>>> wrote:
>>>
>>>> Sadly, I missed SCALE this year -- you guys are making me all nostalgic
>>>> and stuff. :)
>>>>
>>>> I'll just add a comment: any changes to badges which reflect different
>>>> levels of admission are not going to make a single whit of difference
>>>> unless you add door/area monitors. Trust me, I've been the conference chair
>>>> of several very large conferences, and this is an issue I've dealt with
>>>> time and time again.
>>>>
>>>> Speakers do not want to call out attendees who shouldn't in their
>>>> rooms. Even when we gave them full carte blanche to enforce the rules, they
>>>> just wouldn't do it. We asked why, and the most common answer is that they
>>>> didn't want to look like an asshole in front of the other attendees. No
>>>> matter how you cut it, the speakers end up looking like the bad guy, and
>>>> that affects their mood, their audience's mood, and ultimately your
>>>> presentations.
>>>>
>>>> You can have roving monitors who look for folks with the wrong badge
>>>> and gently remind them, but that doesn't do much in the long run. The only
>>>> solution that ever worked was to have entrance monitors who watch for
>>>> correct badges. And yes, this definitely adds a fair amount of overhead.
>>>>
>>>> We did run with a compromise solution for many years, and that was to
>>>> take volunteers from the attendees, and have them sign up as an
>>>> "ambassador" for 2-3 sessions. Their job was to stand by the door of the
>>>> room at the designated time and check for proper badges. When the
>>>> presentation was to start, they went up to the lectern and read a
>>>> pre-placed biographical introduction to the audience, and that was it.
>>>>
>>>> In practice, this worked out really well. The speakers had someone who
>>>> kept them on schedule, who did a nice little intro, and who made sure
>>>> people in the audience had handouts. The ambassadors liked it because they
>>>> got to wear a neat little blue "ambassador" flag on their badge, and we
>>>> invited them to a cozy little "welcome" session prior to the start of the
>>>> conference, with some little snacks and such. This made them feel special,
>>>> and after a year or two, this caught on and we always had more than enough
>>>> ambassadors. The benefit to us, as the conference committee, was that we
>>>> didn't have to hire or find door monitors. Since the ambassadors were
>>>> pulled from the attendees themselves, they did our work for us.
>>>>
>>>> It's something you might want to consider, if you intend to more
>>>> strictly enforce the badge issue.
>>>>
>>>> Thanks,
>>>> Bruce
>>>>
>>>>
>>>>
>>>> On 2017-03-06 14:40, Anthony Chow wrote:
>>>>
>>>> I was passing out the SCALEx15 t-shirt  at the Expo Hall on Saturday.
>>>> There was a lady who wanted a T-shirt but she does not even have a badge.
>>>> Wonder how she could get into the Expo Hall.
>>>>
>>>> I think color code the badge for Full Conference and Expo Hall Only is
>>>> a good start.  This may not fix the problem entirely but we can apply the
>>>> Defence-in-Depth principle to this problem i.e. this will help some what.
>>>>
>>>> Anthony.
>>>>
>>>> On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho <cbigenho at hotmail.com>
>>>> wrote:
>>>>
>>>>> Hi Folks!
>>>>>
>>>>>
>>>>>
>>>>> Great show! I'm not surprised to learn about the people misusing the
>>>>> Expo Only passes. It is sad that they would do that, but it is a real
>>>>> problem! Would it be possible to make the "Expo Only" badges more evident?
>>>>> Every way I can think of would be pretty complex... different art work, or
>>>>> maybe "Expo Only" in Red instead of black. Or how about a different
>>>>> font for the and larger print for the "Expo Only" type? Even that
>>>>> would be a bit complex. Maybe just a different color lanyard?
>>>>>
>>>>>
>>>>>
>>>>> Also on the topic of badges... If the name badge part of the print out
>>>>> could take up 2 adjacent regions so it could be folded in half and the name
>>>>> could be seen from both sides it would solve the problem of 50% of the
>>>>> people wearing badges that show as blank white cards (the back of the name
>>>>> card). It is nice to be able to speak to people by their names, but half
>>>>> the time it isn't possible (unless you already know them... but maybe you
>>>>> haven't seem them for a while and can't remember their names?). If this is
>>>>> done, the fold should be on the lower edge of the badge for easy insertion
>>>>> into the badge holder.
>>>>>
>>>>>
>>>>>
>>>>> Caryl
>>>>>
>>>>>
>>>>>
>>>>> P.S. One of my booth volunteers actually went back and paid for a full
>>>>> pass because he felt he wasn't going to do enough in our booth to deserve
>>>>> full admission. As it turned out, he was a big help, especially on Sunday
>>>>> when several of us had to go over to the OSSIE track and he filled in
>>>>> admirably ... overcoming his shyness to really relate to the people who
>>>>> were stopping by and asking questions.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> ------------------------------
>>>>> *From:* Scale-planning <scale-planning-bounces at lists.linuxfests.org>
>>>>> on behalf of Mx Siltanen <mrsiltanen at gmail.com>
>>>>> *Sent:* Monday, March 6, 2017 1:35:12 PM
>>>>> *To:* SCALE Planning List
>>>>> *Subject:* [Scale-planning] Expo Pass
>>>>>
>>>>>
>>>>> FYI -
>>>>>
>>>>> Clearly a number of people were purchasing the expo pass to attend the
>>>>> presentations:
>>>>>
>>>>> "I friend told me that the expo pass is cheaper, I think it's $20, I
>>>>> don't know what it's limitations are. The talks I saw today were fantastic,
>>>>> total"
>>>>>
>>>>> _______________________________________________
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>>>>> Scale-planning at lists.linuxfests.org
>>>>> https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
>>>>
>>>>
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