FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
________________________________ From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Hey all,
Long time goer, first time planner.
I was actually thinking about this as a guest this year and wondering if it was actually enforced.
What I was thinking was to the people with the FULL passes adding one of those "badge flags" to the bottom. Something bright and easily identifiable. If they get lost they still have it plainly on their badge that they have a FULL pass, so it wouldn't infringe too much on badge holders and would easily flag someone for followup.
Something along those lines.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Were there door monitors at the talks? The only place I noticed anyone checking badges was at the entrance to the expo. Changes to the badges won't make a difference if badges are not checked.
On Mon, Mar 6, 2017 at 2:07 PM Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total" _______________________________________________ Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
We would need more volunteers or paid conference employees to do this.
"Were there door monitors at the talks?"
It maybe better to just not have a expo only pass if this is a significant problem.
On Mon, Mar 6, 2017 at 2:16 PM, Swantje swantje@gmail.com wrote:
Were there door monitors at the talks? The only place I noticed anyone checking badges was at the entrance to the expo. Changes to the badges won't make a difference if badges are not checked.
On Mon, Mar 6, 2017 at 2:07 PM Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total" _______________________________________________ Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
-- "Small things done with great love will change the world."
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
BTW, for my suggestion, I didn't mean that we need to have door monitors. If there are signs that state what the of badge you need to be in a certain area, and if it's a simple thing like badge color, then it's clear what the expectation is and their fellow attendees can give them the beady eye and/or report them. (Also badge color gives us flexibility when dealing with speakers, volunteers, and TNG.)
On Mon, Mar 6, 2017 at 2:28 PM, Mx Siltanen mrsiltanen@gmail.com wrote:
We would need more volunteers or paid conference employees to do this.
"Were there door monitors at the talks?"
It maybe better to just not have a expo only pass if this is a significant problem.
On Mon, Mar 6, 2017 at 2:16 PM, Swantje swantje@gmail.com wrote:
Were there door monitors at the talks? The only place I noticed anyone checking badges was at the entrance to the expo. Changes to the badges won't make a difference if badges are not checked.
On Mon, Mar 6, 2017 at 2:07 PM Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total" _______________________________________________ Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
-- "Small things done with great love will change the world."
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
I was thinking that you could use a different color for the expo pass. That would really stand out.
Maybe also post signage near the talks that indicate you should have a certain color badge to be there.
I did think it was a bit odd how there was someone checking badges going into the exhibit hall, but the rest of SCaLE was pretty open. If you don't look like you're enforcing it in any way, why would they worry?
I like having badge ribbons to highlight staff and speakers and volunteers. That's a lot easier to notice than text, and it's a fun addition to the badge. (Some people wear multiple hats, so it's not always easy to tell from the badge.)
Lan
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
that's funny, because when i think of badge abuse, i think of people cheating by crashing an exhibit hall to pick up swag and raffle prizes. not nerds so enamored with open source they sneak into talks. :-)
...lori
On Mon, Mar 6, 2017 at 5:28 PM, Lan Dang ldangmlist@gmail.com wrote:
I was thinking that you could use a different color for the expo pass. That would really stand out.
I like this idea. How would different colored paper work at the self-printing stations?
Maybe also post signage near the talks that indicate you should have a certain color badge to be there.
I did think it was a bit odd how there was someone checking badges going into the exhibit hall, but the rest of SCaLE was pretty open. If you don't look like you're enforcing it in any way, why would they worry?
I like having badge ribbons to highlight staff and speakers and volunteers. That's a lot easier to notice than text, and it's a fun addition to the badge. (Some people wear multiple hats, so it's not always easy to tell from the badge.)
Lan
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
FROM: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com SENT: Monday, March 6, 2017 1:35:12 PM TO: SCALE Planning List SUBJECT: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total" _______________________________________________ Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning [1]
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Links: ------ [1] https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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There are people who are just getting their feet wet and only want to see the expo floor for one afternoon. Having a cheaper expo-only pass makes our community more accessible to these folks.
The vast majority of our attendees are not abusing their passes and the majority of paying attendees buy full passes. Badge abuse does happen, but the effort to try to curb abuse require more people power for enforcement. With a limited number of volunteers, is policing badges the best use of their time? Creating additional friction for everyone just to stop a few people who are not really creating that much harm does not make sense to me.
My suggestion is to only do enforcement in rooms that are packed. If many people want to see a talk, those who paid for a full pass should get priority. Instead of spending lots of time policing at the door, the room monitor / announcer can just kindly ask those without a full pass to leave before the talk starts, or ask everyone to check the pass of the persons next to them.
For next year, I will look into getting color printers so we can print "Expo only" in a different color. If the cost difference is not that high, that is the easiest way to make badges more distinct. Having different colored lanyards or stickers can create logistics problems and those are not 100% full proof either.
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe sean@socallinuxexpo.org wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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Our stated mission with the IRS is to provide easy access to low cost education on Linux and Open Source software. With that in mind we want to offer those who are dabblers an opportunity to learn more about open-source.
Someone who is just hearing about Linux or FOSS for the first time and not working professionally in IT is unlikely to shell out $75-100 for a full pass. Anecdotally I know of several expo only pass holders return in future years at higher levels, but I dont have any data to back that up.
In terms of policing, we explicitly decided to nto run around checking passes as we felt it created an unwelcoming atmosphere. There are however a few exceptions to this:
- Legal Training. We need to verify that attendees receiving CLE credits are who they say they are and check them in /out to record the appropriate # of CLE hours.
- Expo Floor Setup Hours to ensure exhibitor's belongings are safe and that individual attendees stay out of the area during setup.
Yes, I'm confident that that some small % is misusing their expo only passes or skipping registration entirely. But given the small % of registration this represents I'd prefer to trust our community and attendees.
Ilan Rabinovitch Conference Chair Southern California Linux Expo 877-831-2569 x110 Voice 818-442-1865 Mobile ilan@linuxfests.org Email
--- Ask me about sponsorship and speaking opportunities at LinuxFests.org's upcoming events: * SeaGL - Nov 11-12, 2016 * SCALE 15x - March 2-5, 2017 - Pasadena, CA
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe sean@socallinuxexpo.org wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Agreed we should be welcoming to those attending, especially those new to the event.
Having gone to many conferences, having door monitors makes the event feel less welcoming.
Note what I quoted was from a developers forum of a users group using open source dev language and tools.
Printing EXPO ONLY PASS significantly enough different than FULL PASS maybe good enough
On Mon, Mar 6, 2017 at 10:10 PM, Ilan Rabinovitch ilan@socallinuxexpo.org wrote:
Our stated mission with the IRS is to provide easy access to low cost education on Linux and Open Source software. With that in mind we want to offer those who are dabblers an opportunity to learn more about open-source.
Someone who is just hearing about Linux or FOSS for the first time and not working professionally in IT is unlikely to shell out $75-100 for a full pass. Anecdotally I know of several expo only pass holders return in future years at higher levels, but I dont have any data to back that up.
In terms of policing, we explicitly decided to nto run around checking passes as we felt it created an unwelcoming atmosphere. There are however a few exceptions to this:
- Legal Training. We need to verify that attendees receiving CLE credits
are who they say they are and check them in /out to record the appropriate # of CLE hours.
- Expo Floor Setup Hours to ensure exhibitor's belongings are safe and
that individual attendees stay out of the area during setup.
Yes, I'm confident that that some small % is misusing their expo only passes or skipping registration entirely. But given the small % of registration this represents I'd prefer to trust our community and attendees.
Ilan Rabinovitch Conference Chair Southern California Linux Expo 877-831-2569 x110 <(877)%20831-2569> Voice 818-442-1865 <(818)%20442-1865> Mobile ilan@linuxfests.org Email
Ask me about sponsorship and speaking opportunities at LinuxFests.org's upcoming events:
- SeaGL - Nov 11-12, 2016
- SCALE 15x - March 2-5, 2017 - Pasadena, CA
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe sean@socallinuxexpo.org wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
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What I have done, based upon the IICS, a long gone non profit, with similar goals to Linux, only for CD Authoring, when there was no software available, was to give at the registration table discounts, full discount, to anyone claiming to be a student who could not afford the price. These people fell into two groups. 1) Very young. Obviously a student, with limited income. For them to claim no money, an embarrassment for some people, makes them seem very honest, and earnest. And deserving a full discount. No questions. Give the discount immediately. No fuss. 2) Older person claiming to be a student. With limited income. So few of these, why not let them in for free? And the official policy was eventually worded on the web site to reflect the free entry was available to those willing to come to the registration, claim they are a student, with limited income, and ask if the entry fee could be waived. Point is, making it an official policy, not easily noticed in the registration process, means the studious reader looking for a discount, would find the policy, and have a "code" to use, with the request to bring student id to the registration to confirm. The requirement for student id would not be a firm one. Anyone claiming limited income would get in free. Just my crazy ideas. Hope they help at SCaLE 16x. I had a wonderful time. To all the volunteers, a Big Thank You! Peter On Mon, 2017-03-06 at 23:06 -0800, Mx Siltanen wrote:
Agreed we should be welcoming to those attending, especially those new to the event.
Having gone to many conferences, having door monitors makes the event feel less welcoming.
Note what I quoted was from a developers forum of a users group using open source dev language and tools.
Printing EXPO ONLY PASS significantly enough different than FULL PASS maybe good enough
On Mon, Mar 6, 2017 at 10:10 PM, Ilan Rabinovitch o.org> wrote:
Our stated mission with the IRS is to provide easy access to low cost education on Linux and Open Source software. With that in mind we want to offer those who are dabblers an opportunity to learn more about open-source.
Someone who is just hearing about Linux or FOSS for the first time and not working professionally in IT is unlikely to shell out $75- 100 for a full pass. Anecdotally I know of several expo only pass holders return in future years at higher levels, but I dont have any data to back that up.
In terms of policing, we explicitly decided to nto run around checking passes as we felt it created an unwelcoming atmosphere. There are however a few exceptions to this:
- Legal Training. We need to verify that attendees receiving CLE
credits are who they say they are and check them in /out to record the appropriate # of CLE hours.
- Expo Floor Setup Hours to ensure exhibitor's belongings are safe
and that individual attendees stay out of the area during setup.
Yes, I'm confident that that some small % is misusing their expo only passes or skipping registration entirely. But given the small % of registration this represents I'd prefer to trust our community and attendees.
Ilan Rabinovitch Conference Chair Southern California Linux Expo 877-831-2569 x110 Voice 818-442-1865 Mobile ilan@linuxfests.org Email
Ask me about sponsorship and speaking opportunities at LinuxFests.org's upcoming events:
- SeaGL - Nov 11-12, 2016
- SCALE 15x - March 2-5, 2017 - Pasadena, CA
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe g> wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman y.com> wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho mail.com> wrote: > Hi Folks! > > Great show! I'm not surprised to learn about the people > misusing the Expo Only passes. It is sad that they would > do that, but it is a real problem! Would it be possible > to make the "Expo Only" badges more evident? Every way I > can think of would be pretty complex... different art > work, or maybe "Expo Only" in Red instead of black. Or > how about a different font for the and larger print for > the "Expo Only" type? Even that would be a bit complex. > Maybe just a different color lanyard? > > Also on the topic of badges... If the name badge part of > the print out could take up 2 adjacent regions so it > could be folded in half and the name could be seen from > both sides it would solve the problem of 50% of the > people wearing badges that show as blank white cards (the > back of the name card). It is nice to be able to speak to > people by their names, but half the time it isn't > possible (unless you already know them... but maybe you > haven't seem them for a while and can't remember their > names?). If this is done, the fold should be on the lower > edge of the badge for easy insertion into the badge > holder. > > Caryl > > P.S. One of my booth volunteers actually went back and > paid for a full pass because he felt he wasn't going to > do enough in our booth to deserve full admission. As it > turned out, he was a big help, especially on Sunday when > several of us had to go over to the OSSIE track and he > filled in admirably ... overcoming his shyness to really > relate to the people who were stopping by and asking > questions. > > > From: Scale-planning > ests.org> on behalf of Mx Siltanen mrsiltanen@gmail.com > Sent: Monday, March 6, 2017 1:35:12 PM > To: SCALE Planning List > Subject: [Scale-planning] Expo Pass > > > FYI - > > Clearly a number of people were purchasing the expo pass > to attend the presentations: > > "I friend told me that the expo pass is cheaper, I think > it's $20, I don't know what it's limitations are. The > talks I saw today were fantastic, total" > > _______________________________________________ > Scale-planning mailing list > Scale-planning@lists.linuxfests.org > https://lists.linuxfests.org/cgi-bin/mailman/listinfo/sca > le-planning _______________________________________________ Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale -planning
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FYI - I think giving those with a limited budget an opportunity to participate in SCaLE is good, and what I like to do is mention the opportunity to volunteer and help out as a way to join us. This is what I replied:
"Glad you enjoyed the talks! Note, The expo pass is only supposed to allow you into the expo hall and no talks. SCaLE is a volunteer community run event for us all, it is non-profit and we basically try to break even each year on what renting the conference costs. The expo pass was an attempt to encourage those who only wanted to go to the expo the opportunity to do so. If you're looking to save money and help out I would like to encourage you to volunteer - if you help setup ( starts 2 days before the event ) and take down you can see the entire conference in exchange for some of your time to help make this a stronger and better event for us all. ( hint - speakers also get a pass in exchange for them sharing their knowledge and experience with us all. ) "
[ yes, in hindsight I probably should have said "if you help setup a bit ... " or something so that they don't think they have to help both of the 2 days before the show.... just a fraction of it.. ]
On Mon, Mar 6, 2017 at 11:42 PM, Peter Benjamin pete@peterbenjamin.com wrote:
What I have done, based upon the IICS, a long gone non profit, with similar goals to Linux, only for CD Authoring, when there was no software available, was to give at the registration table discounts, full discount, to anyone claiming to be a student who could not afford the price. These people fell into two groups.
- Very young. Obviously a student, with limited income. For them to
claim no money, an embarrassment for some people, makes them seem very honest, and earnest. And deserving a full discount. No questions. Give the discount immediately. No fuss.
- Older person claiming to be a student. With limited income. So few of
these, why not let them in for free?
And the official policy was eventually worded on the web site to reflect the free entry was available to those willing to come to the registration, claim they are a student, with limited income, and ask if the entry fee could be waived.
Point is, making it an official policy, not easily noticed in the registration process, means the studious reader looking for a discount, would find the policy, and have a "code" to use, with the request to bring student id to the registration to confirm.
The requirement for student id would not be a firm one. Anyone claiming limited income would get in free.
Just my crazy ideas. Hope they help at SCaLE 16x.
I had a wonderful time. To all the volunteers, a Big Thank You!
Peter
On Mon, 2017-03-06 at 23:06 -0800, Mx Siltanen wrote:
Agreed we should be welcoming to those attending, especially those new to the event.
Having gone to many conferences, having door monitors makes the event feel less welcoming.
Note what I quoted was from a developers forum of a users group using open source dev language and tools.
Printing EXPO ONLY PASS significantly enough different than FULL PASS maybe good enough
On Mon, Mar 6, 2017 at 10:10 PM, Ilan Rabinovitch <ilan@socallinuxexpo.org
wrote:
Our stated mission with the IRS is to provide easy access to low cost education on Linux and Open Source software. With that in mind we want to offer those who are dabblers an opportunity to learn more about open-source.
Someone who is just hearing about Linux or FOSS for the first time and not working professionally in IT is unlikely to shell out $75-100 for a full pass. Anecdotally I know of several expo only pass holders return in future years at higher levels, but I dont have any data to back that up.
In terms of policing, we explicitly decided to nto run around checking passes as we felt it created an unwelcoming atmosphere. There are however a few exceptions to this:
- Legal Training. We need to verify that attendees receiving CLE credits
are who they say they are and check them in /out to record the appropriate # of CLE hours.
- Expo Floor Setup Hours to ensure exhibitor's belongings are safe and
that individual attendees stay out of the area during setup.
Yes, I'm confident that that some small % is misusing their expo only passes or skipping registration entirely. But given the small % of registration this represents I'd prefer to trust our community and attendees.
Ilan Rabinovitch Conference Chair Southern California Linux Expo 877-831-2569 x110 <(877)%20831-2569> Voice 818-442-1865 <(818)%20442-1865> Mobile ilan@linuxfests.org Email
Ask me about sponsorship and speaking opportunities at LinuxFests.org's upcoming events:
- SeaGL - Nov 11-12, 2016
- SCALE 15x - March 2-5, 2017 - Pasadena, CA
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe sean@socallinuxexpo.org wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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As someone that ran the room volunteers committee for a few years, I can say that we had an implicit policy of letting anyone with a badge (any badge) into a talk if there was space. That's what makes us a grassroots event. Do I wish that the expo passes go and upgrade? Yes. But most of the time, it won't happen. And we are talking about a small percentage of people. So, I am of the opinion of letting it slide.
People that buy the expo only pass and wander into the talks know what they are doing. If they want to game the system, sure.
Bala.
On Tue, Mar 7, 2017 at 6:56 AM, Mx Siltanen mrsiltanen@gmail.com wrote:
FYI - I think giving those with a limited budget an opportunity to participate in SCaLE is good, and what I like to do is mention the opportunity to volunteer and help out as a way to join us. This is what I replied:
"Glad you enjoyed the talks! Note, The expo pass is only supposed to allow you into the expo hall and no talks. SCaLE is a volunteer community run event for us all, it is non-profit and we basically try to break even each year on what renting the conference costs. The expo pass was an attempt to encourage those who only wanted to go to the expo the opportunity to do so. If you're looking to save money and help out I would like to encourage you to volunteer - if you help setup ( starts 2 days before the event ) and take down you can see the entire conference in exchange for some of your time to help make this a stronger and better event for us all. ( hint - speakers also get a pass in exchange for them sharing their knowledge and experience with us all. ) "
[ yes, in hindsight I probably should have said "if you help setup a bit ... " or something so that they don't think they have to help both of the 2 days before the show.... just a fraction of it.. ]
On Mon, Mar 6, 2017 at 11:42 PM, Peter Benjamin pete@peterbenjamin.com wrote:
What I have done, based upon the IICS, a long gone non profit, with similar goals to Linux, only for CD Authoring, when there was no software available, was to give at the registration table discounts, full discount, to anyone claiming to be a student who could not afford the price. These people fell into two groups.
- Very young. Obviously a student, with limited income. For them to
claim no money, an embarrassment for some people, makes them seem very honest, and earnest. And deserving a full discount. No questions. Give the discount immediately. No fuss.
- Older person claiming to be a student. With limited income. So few of
these, why not let them in for free?
And the official policy was eventually worded on the web site to reflect the free entry was available to those willing to come to the registration, claim they are a student, with limited income, and ask if the entry fee could be waived.
Point is, making it an official policy, not easily noticed in the registration process, means the studious reader looking for a discount, would find the policy, and have a "code" to use, with the request to bring student id to the registration to confirm.
The requirement for student id would not be a firm one. Anyone claiming limited income would get in free.
Just my crazy ideas. Hope they help at SCaLE 16x.
I had a wonderful time. To all the volunteers, a Big Thank You!
Peter
On Mon, 2017-03-06 at 23:06 -0800, Mx Siltanen wrote:
Agreed we should be welcoming to those attending, especially those new to the event.
Having gone to many conferences, having door monitors makes the event feel less welcoming.
Note what I quoted was from a developers forum of a users group using open source dev language and tools.
Printing EXPO ONLY PASS significantly enough different than FULL PASS maybe good enough
On Mon, Mar 6, 2017 at 10:10 PM, Ilan Rabinovitch ilan@socallinuxexpo.org wrote:
Our stated mission with the IRS is to provide easy access to low cost education on Linux and Open Source software. With that in mind we want to offer those who are dabblers an opportunity to learn more about open-source.
Someone who is just hearing about Linux or FOSS for the first time and not working professionally in IT is unlikely to shell out $75-100 for a full pass. Anecdotally I know of several expo only pass holders return in future years at higher levels, but I dont have any data to back that up.
In terms of policing, we explicitly decided to nto run around checking passes as we felt it created an unwelcoming atmosphere. There are however a few exceptions to this:
- Legal Training. We need to verify that attendees receiving CLE credits
are who they say they are and check them in /out to record the appropriate # of CLE hours.
- Expo Floor Setup Hours to ensure exhibitor's belongings are safe and
that individual attendees stay out of the area during setup.
Yes, I'm confident that that some small % is misusing their expo only passes or skipping registration entirely. But given the small % of registration this represents I'd prefer to trust our community and attendees.
Ilan Rabinovitch Conference Chair Southern California Linux Expo 877-831-2569 x110 Voice 818-442-1865 Mobile ilan@linuxfests.org Email
Ask me about sponsorship and speaking opportunities at LinuxFests.org's upcoming events:
- SeaGL - Nov 11-12, 2016
- SCALE 15x - March 2-5, 2017 - Pasadena, CA
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe sean@socallinuxexpo.org wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
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there was one guy who wanted to play CTF who wasn't registered. he had been around for days. we only had a few seats. the setup in that area cost us thousands of dollars. i made him go register.
...lori
Ilan, That view of access control makes really good sense. I retract my earlier comments. Thanks for putting on a really great experience.
-- Ev Batey, fm T-Mobile, SG Note 4 efbatey@gmail.com, Skype: wa6cre-10 +1-805-616-2471 SCALE 21-24 JAN 2016 http://socallinuxexpo.org
On Mar 6, 2017 22:11, "Ilan Rabinovitch" ilan@socallinuxexpo.org wrote:
Our stated mission with the IRS is to provide easy access to low cost education on Linux and Open Source software. With that in mind we want to offer those who are dabblers an opportunity to learn more about open-source.
Someone who is just hearing about Linux or FOSS for the first time and not working professionally in IT is unlikely to shell out $75-100 for a full pass. Anecdotally I know of several expo only pass holders return in future years at higher levels, but I dont have any data to back that up.
In terms of policing, we explicitly decided to nto run around checking passes as we felt it created an unwelcoming atmosphere. There are however a few exceptions to this:
- Legal Training. We need to verify that attendees receiving CLE credits
are who they say they are and check them in /out to record the appropriate # of CLE hours.
- Expo Floor Setup Hours to ensure exhibitor's belongings are safe and
that individual attendees stay out of the area during setup.
Yes, I'm confident that that some small % is misusing their expo only passes or skipping registration entirely. But given the small % of registration this represents I'd prefer to trust our community and attendees.
Ilan Rabinovitch Conference Chair Southern California Linux Expo 877-831-2569 x110 <(877)%20831-2569> Voice 818-442-1865 <(818)%20442-1865> Mobile ilan@linuxfests.org Email
Ask me about sponsorship and speaking opportunities at LinuxFests.org's upcoming events:
- SeaGL - Nov 11-12, 2016
- SCALE 15x - March 2-5, 2017 - Pasadena, CA
On Mon, Mar 6, 2017 at 4:24 PM, Sean McCabe sean@socallinuxexpo.org wrote:
Can I ask what the need was for an expo pass in the first place?
If we don't advertise, on the website or at reg, but provide them to people who specifically ask. (exhibitors or people who only wanted to see the expo floor). Wouldn't that solve the issue at hand?
I feel like people who want to get in for cheap or free are just going to find ways to do it anyways.
Sean
On Mon, Mar 6, 2017 at 4:17 PM, Lan Dang ldangmlist@gmail.com wrote:
Hi Bruce,
We were bummed that you couldn't make it, too. Thanks for the great advice.
I suggest using clipboards. I can see assembling a checklist and set of speaker bios for each room, so it's available at the table next to the lectern. You can even attach a pen to the clipboard, so it never gets lost.
I bought a bunch of clipboards from Dollar Tree for use with A/V. We used them to hold our orientation package, to set up the radio signin/signout forms, and any time we needed to organize loose paper. We mostly bought them to hold our checklists for room teardowns, and that ended up working really well.
Lan
On Mon, Mar 6, 2017 at 3:43 PM, Bruce A. Bergman bruceb@fatcity.com wrote:
Sadly, I missed SCALE this year -- you guys are making me all nostalgic and stuff. :)
I'll just add a comment: any changes to badges which reflect different levels of admission are not going to make a single whit of difference unless you add door/area monitors. Trust me, I've been the conference chair of several very large conferences, and this is an issue I've dealt with time and time again.
Speakers do not want to call out attendees who shouldn't in their rooms. Even when we gave them full carte blanche to enforce the rules, they just wouldn't do it. We asked why, and the most common answer is that they didn't want to look like an asshole in front of the other attendees. No matter how you cut it, the speakers end up looking like the bad guy, and that affects their mood, their audience's mood, and ultimately your presentations.
You can have roving monitors who look for folks with the wrong badge and gently remind them, but that doesn't do much in the long run. The only solution that ever worked was to have entrance monitors who watch for correct badges. And yes, this definitely adds a fair amount of overhead.
We did run with a compromise solution for many years, and that was to take volunteers from the attendees, and have them sign up as an "ambassador" for 2-3 sessions. Their job was to stand by the door of the room at the designated time and check for proper badges. When the presentation was to start, they went up to the lectern and read a pre-placed biographical introduction to the audience, and that was it.
In practice, this worked out really well. The speakers had someone who kept them on schedule, who did a nice little intro, and who made sure people in the audience had handouts. The ambassadors liked it because they got to wear a neat little blue "ambassador" flag on their badge, and we invited them to a cozy little "welcome" session prior to the start of the conference, with some little snacks and such. This made them feel special, and after a year or two, this caught on and we always had more than enough ambassadors. The benefit to us, as the conference committee, was that we didn't have to hire or find door monitors. Since the ambassadors were pulled from the attendees themselves, they did our work for us.
It's something you might want to consider, if you intend to more strictly enforce the badge issue.
Thanks, Bruce
On 2017-03-06 14:40, Anthony Chow wrote:
I was passing out the SCALEx15 t-shirt at the Expo Hall on Saturday. There was a lady who wanted a T-shirt but she does not even have a badge. Wonder how she could get into the Expo Hall.
I think color code the badge for Full Conference and Expo Hall Only is a good start. This may not fix the problem entirely but we can apply the Defence-in-Depth principle to this problem i.e. this will help some what.
Anthony.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
*From:* Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com *Sent:* Monday, March 6, 2017 1:35:12 PM *To:* SCALE Planning List *Subject:* [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it's $20, I don't know what it's limitations are. The talks I saw today were fantastic, total"
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Hi, I know what I wrote below is lengthy.
Someone mention different color lanyards, then someone might switch them, so that would be a problem of administration. There would be separate lines to pick up an Expo only or Expo plus talks passholder. If we wanted to stop expo only passholders from crashing talks, then we will have to have volunteers be door monitors or Bruce A Bergman's idea of attendees ambassadors for a few talks. If volunteers do it, we only need them at the beginning 15 minutes before the talk and 15 minutes after. I have volunteered at the CTN Animation Expo and various film festivals where they have door monitors, but we don't face the dilemma that they face with panels and screenings with entire rooms fill up to maximum capacity without a single empty seat, and as well as mass numbers of people entering rooms before a talk, and exit after a talk and hanging out in the lobby hallway area blocking traffic. They have traffic management people to tell them to move. Having door monitoring seems as if it is going to make Scale into an overly policed event which is what we don't need. I like that Scale does not have volunteers guard something while being bored, there is always something to do and learn while helping, going to talks, and the Expo Hall. Robert
Sent from Yahoo Mail on Android
On Tue, Mar 7, 2017 at 8:37 AM, Everett Bateyefbatey@gmail.com wrote: _______________________________________________ Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
I don't suppose asking the speakers or introducers (at the session opening) to ask: "Please, check your badges. If EXPO ONLY, please, come to registration to upgrade to FULL ACCESS. FULL ACCESS fees cover our additional expenses. Thank you." I'm sorry, but tolerating bad conduct only grows more bad conduct.
R/ Everett Batey / Skype: wa6cre-10 / efbatey@gmail.com (805) 616-2471 / G-Talk/Twitter: efbatey / CrisisLinks http://bit.ly/cw95Um Please visit So Calif Linux Expo http://www.socallinuxexpo.org
On Mon, Mar 6, 2017 at 5:17 PM, Lei Zhang leiz@socallinuxexpo.org wrote:
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every
way
I can think of would be pretty complex... different art work, or maybe
"Expo
Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out
could
take up 2 adjacent regions so it could be folded in half and the name
could
be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name
card).
It is nice to be able to speak to people by their names, but half the
time
it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done,
the
fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full
pass
because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in
admirably
... overcoming his shyness to really relate to the people who were
stopping
by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on
behalf
of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I
don’t
know what it’s limitations are. The talks I saw today were fantastic,
total"
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Sorry... the stated topic is "Expo Pass" so that's where I put it. I'll start another thread.
Caryl
________________________________ From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Lei Zhang leiz@socallinuxexpo.org Sent: Monday, March 6, 2017 5:17:37 PM To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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Just had a BGO! No need for the color printer etc. Just use a different color card stock for the Expo only passes!
Caryl
P.S. I also like the ribbon flag systems.
________________________________ From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Caryl Bigenho cbigenho@hotmail.com Sent: Monday, March 6, 2017 7:13:18 PM To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Sorry... the stated topic is "Expo Pass" so that's where I put it. I'll start another thread.
Caryl
________________________________ From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Lei Zhang leiz@socallinuxexpo.org Sent: Monday, March 6, 2017 5:17:37 PM To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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If there are two different kinds of card stock, then that requires a separate registration / check-in line for expo passes, where the printers are loaded with the expo pass card stock. Or it would require printers that have 2 paper trays. Not to mention we need to buy 2 different card stocks and buy enough of both so they do not run out.
Ribbon flags to separate full passes from expo passes is hard to get right. If we make full attendees wear the ribbon, then some will forget or lose their ribbons and get mistaken for expo attendees. If we make the expo attendees wear the ribbon, some of them will lose their ribbons and become full attendees.
On Mon, Mar 6, 2017 at 7:19 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Just had a BGO! No need for the color printer etc. Just use a different color card stock for the Expo only passes!
Caryl
P.S. I also like the ribbon flag systems.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Caryl Bigenho cbigenho@hotmail.com Sent: Monday, March 6, 2017 7:13:18 PM
To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Sorry... the stated topic is "Expo Pass" so that's where I put it. I'll start another thread.
Caryl
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Lei Zhang leiz@socallinuxexpo.org Sent: Monday, March 6, 2017 5:17:37 PM To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
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Hello,
The way most conferences do it (AFAICT) is a badge holder that has a different color stripe on the bottom with the label "Expo Only", "Full", "Speaker", etc .
Here is a picture of someone different badges to get an example: http://4.bp.blogspot.com/-N29EM1MsP10/UGNtoWA1sQI/AAAAAAAADUk/tBko0rtjELA/s1...
Steve
On Mon, Mar 6, 2017 at 7:40 PM, Lei Zhang leiz@socallinuxexpo.org wrote:
If there are two different kinds of card stock, then that requires a separate registration / check-in line for expo passes, where the printers are loaded with the expo pass card stock. Or it would require printers that have 2 paper trays. Not to mention we need to buy 2 different card stocks and buy enough of both so they do not run out.
Ribbon flags to separate full passes from expo passes is hard to get right. If we make full attendees wear the ribbon, then some will forget or lose their ribbons and get mistaken for expo attendees. If we make the expo attendees wear the ribbon, some of them will lose their ribbons and become full attendees.
On Mon, Mar 6, 2017 at 7:19 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Just had a BGO! No need for the color printer etc. Just use a different color card stock for the Expo only passes!
Caryl
P.S. I also like the ribbon flag systems.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Caryl Bigenho cbigenho@hotmail.com Sent: Monday, March 6, 2017 7:13:18 PM
To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Sorry... the stated topic is "Expo Pass" so that's where I put it. I'll start another thread.
Caryl
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Lei Zhang leiz@socallinuxexpo.org Sent: Monday, March 6, 2017 5:17:37 PM To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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We did the color stripe badge holders in the past, maybe 10 SCALEs ago. I don't remember exactly why we stopped, but my guess is it slowed down registration because it took more time to check a badge and give the attendee the right badge holder.
With color printers, we can just print the color stripe, without having to buy multiple types of badge holders.
On Mon, Mar 6, 2017 at 7:53 PM, Steve M Bibayoff bibayoff@gmail.com wrote:
Hello,
The way most conferences do it (AFAICT) is a badge holder that has a different color stripe on the bottom with the label "Expo Only", "Full", "Speaker", etc .
Here is a picture of someone different badges to get an example: http://4.bp.blogspot.com/-N29EM1MsP10/UGNtoWA1sQI/AAAAAAAADUk/tBko0rtjELA/s1...
Steve
On Mon, Mar 6, 2017 at 7:40 PM, Lei Zhang leiz@socallinuxexpo.org wrote:
If there are two different kinds of card stock, then that requires a separate registration / check-in line for expo passes, where the printers are loaded with the expo pass card stock. Or it would require printers that have 2 paper trays. Not to mention we need to buy 2 different card stocks and buy enough of both so they do not run out.
Ribbon flags to separate full passes from expo passes is hard to get right. If we make full attendees wear the ribbon, then some will forget or lose their ribbons and get mistaken for expo attendees. If we make the expo attendees wear the ribbon, some of them will lose their ribbons and become full attendees.
On Mon, Mar 6, 2017 at 7:19 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Just had a BGO! No need for the color printer etc. Just use a different color card stock for the Expo only passes!
Caryl
P.S. I also like the ribbon flag systems.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Caryl Bigenho cbigenho@hotmail.com Sent: Monday, March 6, 2017 7:13:18 PM
To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Sorry... the stated topic is "Expo Pass" so that's where I put it. I'll start another thread.
Caryl
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Lei Zhang leiz@socallinuxexpo.org Sent: Monday, March 6, 2017 5:17:37 PM To: SCALE Planning List Subject: Re: [Scale-planning] Expo Pass
Hi Caryl,
If you have suggestion for badges that are not related to the topic of making expo passes more distinct, please start a new email thread for suggestions, rather than mixing two topics in one thread.
On Mon, Mar 6, 2017 at 2:07 PM, Caryl Bigenho cbigenho@hotmail.com wrote:
Hi Folks!
Great show! I'm not surprised to learn about the people misusing the Expo Only passes. It is sad that they would do that, but it is a real problem! Would it be possible to make the "Expo Only" badges more evident? Every way I can think of would be pretty complex... different art work, or maybe "Expo Only" in Red instead of black. Or how about a different font for the and larger print for the "Expo Only" type? Even that would be a bit complex. Maybe just a different color lanyard?
Also on the topic of badges... If the name badge part of the print out could take up 2 adjacent regions so it could be folded in half and the name could be seen from both sides it would solve the problem of 50% of the people wearing badges that show as blank white cards (the back of the name card). It is nice to be able to speak to people by their names, but half the time it isn't possible (unless you already know them... but maybe you haven't seem them for a while and can't remember their names?). If this is done, the fold should be on the lower edge of the badge for easy insertion into the badge holder.
Caryl
P.S. One of my booth volunteers actually went back and paid for a full pass because he felt he wasn't going to do enough in our booth to deserve full admission. As it turned out, he was a big help, especially on Sunday when several of us had to go over to the OSSIE track and he filled in admirably ... overcoming his shyness to really relate to the people who were stopping by and asking questions.
From: Scale-planning scale-planning-bounces@lists.linuxfests.org on behalf of Mx Siltanen mrsiltanen@gmail.com Sent: Monday, March 6, 2017 1:35:12 PM To: SCALE Planning List Subject: [Scale-planning] Expo Pass
FYI -
Clearly a number of people were purchasing the expo pass to attend the presentations:
"I friend told me that the expo pass is cheaper, I think it’s $20, I don’t know what it’s limitations are. The talks I saw today were fantastic, total"
Scale-planning mailing list Scale-planning@lists.linuxfests.org https://lists.linuxfests.org/cgi-bin/mailman/listinfo/scale-planning
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Anthony Chow -
Avni Khatri -
Bruce A. Bergman -
Caryl Bigenho -
Everett Batey -
Hriday Balachandran -
Ilan Rabinovitch -
John Hautzinger -
Lan Dang -
Lei Zhang -
Lori Barfield -
Mx Siltanen -
Peter Benjamin -
Robert Perrett -
Sean McCabe -
Steve M Bibayoff -
Swantje